Why your agents and your team should share one brain

A company brain is one place for what your business knows: your customers, what you charge them, how the work gets done and what you've already decided. Each agent you allow can read it and add to it, and your people can open it too. What one of them writes down, the others can read.

My last post was about a page that teaches an agent how I think. This one is about the other half, what the business knows, which shouldn't live in one person's head or one person's inbox.

Several agents, one brain

I don't run one agent. My inbox agent and my chief of staff read and write the same Brain, and so do my coding agents.

Whenever a coding session hits a milestone or learns something, it gets written down on its own. The next session starts by catching up on it, so it doesn't start from zero. My meeting transcripts land there too, so an agent with access to that folder can read them.

The way I explain it to owners, it's like a library. Everything has a place, and the agents know where to look. When they store something new, they check what's already related to it. To me that's the best part.

Why one brain, and not one per person

If each person on your team builds their own agent on their own notes, what the business knows ends up spread across them. When someone leaves, their part can leave with them.

So I'd start with the shared brain and add personal agents after. Personal ones still make sense. Some people want long answers and some want bullet points, and an agent can follow different rules per person. But they read from the same company record.

Shared doesn't mean everyone sees everything

Shared folders are open to everyone in the workspace. Limited ones are different: only the people you give a key to can open them. Each person also gets a private shelf. You can keep agents out of a folder too, so each one reads only what its job needs.

Every page keeps its history: each saved version and who saved it, a person or an agent. If an agent writes something wrong, you open the history and restore the version before it.

When you add a person

When someone new starts, the shared brain is already there. They open it on day one and see the same customers, prices and decisions your agents work from. Limited folders stay locked until you hand them a key. And if your team is stretched and you add an agent instead of a person, it reads the same record they do.

We set the Brain up and fill it from the tools you already use. If you want to see what yours would hold, that's what the 20-minute call is for.